Document scanning and management software Organice
Organice Scan

With Organice Scan incoming correspondence and other hardcopy documents can be scanned and stored into the SharePoint document environment, making all documents centrally and digitally available to all users. Hardcopy documents can first be registered and then scanned, or first scanned and then moved into the SharePoint environment.

When documents are first registered, the Scan extension in the Organice Explorer is used to enter the appropriate metadata of the document. Through the registration process a user defines exactly where the document needs to be stored in SharePoint.

During registration, a scan coversheet is created and printed. This coversheet includes a code with the SharePoint information about the document. The document is scanned including the coversheet. After scanning, the document and coversheet are interpreted using OCR. The scanned document is converted into a searchable PDF file, and the document is automatically stored in the correct location in SharePoint. Users can retrieve the document by metadata or by a full text search.

It is also possible to first scan all documents into a central SharePoint location and then moving them to the correct project libraries and adding the proper metadata. If needed it is possible to reference in the metadata to the physical location where the paper document is still kept.

Organice Scan can be used in combination with any scanning device, including small format and wide format scanners, standalone scanners and multifunctional devices. Scanners can be locally available or centrally in a mailroom, print room or at a reception desk.

More specifications...