Small part automatic storage system SafeBox

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Overview
Safebox – Healthcare is a high-density self-service system for secure storage, controlled distribution, returns and intelligent replenishment of medical supplies. Designed for continuous operation, it supports contact-free access 24/7 and accepts large or bulkier items within configurable compartments.

Main features

• 24/7 contact-free self-service access with user authentication (badge or credentials)
• Full traceability with logged collection and return operations
• Stock management with intelligent replenishment planning and reorder alerts
• Consumption alerts and detailed reporting
• Flexible, configurable compartment sizes for varied item dimensions
• Modular cabinet design for indoor or outdoor installation

Materials handled

• Personal Protective Equipment (PPE)
• Lab coats, scrubs and clinical uniforms
• Flat-packed linens: sheets, pillowcases, blankets, mattress covers, tablecloths
• Surgical kits and procedure trays
• Sterile kits and sterile-wrapped items
• Clogs and clinical footwear
• Single-use disposable items
• Recycling and returnable items (to be disposed, repaired, washed or reprocessed)

Why choose Safebox – Healthcare

• Continuous local availability with central control — Automates storage, distribution and replenishment from a single point while enabling centralized visibility of stock across sites.
• 24/7 self-service for staff and suppliers — Nurses, suppliers and couriers can independently pick up, return or replenish items without dedicated personnel; every operation is recorded.
• Intelligent replenishment and integrations — Real-time stock monitoring, reorder level management and API integration support automatic replenishment (Consignment Stock / Vendor Managed Inventory).
• Traceability and compliance — Full operation logs and configurable rules support clinical governance and audit requirements.

How it works

• 1. USER IDENTIFICATION — Authentication via RFID/magnetic badge or username/password.
• 2. ITEM SEARCH OR SELECTION — System displays authorized items and functions per user role.
• 3. ITEM RETRIEVAL OR RETURN — The designated compartment door opens automatically for pick-up or return.
• 4. CONFIRMATION OF OPERATION — Door closes and the operation is logged; records are stored for traceability.

Management software
ICONSAFE is the web-based management suite for Safebox – Healthcare. It provides administration and consultation portals, supports device and case configuration, user and authorization management, operational statistics and alerts, and offers API interfaces for integration with hospital and supplier systems.

Optional modules

• CARE module — Management and controlled distribution of Personal Protective Equipment: libraries by family/type, centralized assignment rules, IT certification of deliveries for regulatory compliance, consumption and expiry monitoring, and recording of manual distributions.
• TOOLS module — Management of shared assets and instrument recycling: tracks collection, return and maintenance of reusable tools and equipment.

Technical specifications

• High-density self-service storage system for medical supplies
• Contact-free operation, available 24/7
• User authentication: RFID/magnetic badge or username/password
• Automated single-compartment access for pick-up and return
• Complete traceability of all material movements and operations
• Stock management with intelligent re-ordering and threshold alerts
• Support for Consignment Stock and Vendor Managed Inventory modes via API
• Real-time alerts and reports on consumption, non-collection/return and reorder thresholds
• Flexible compartment configuration and modular cabinet design for indoor/outdoor use
• Web-based management software (ICONSAFE) with browser access
• Multi-user, multilingual and multi-device compatibility
• Import/creation and management of item lists, job lists and assignments
• Multi-machine management and interface with existing authentication systems
• Reduction of waste through usage-based reintegration
• Charging capability for electrical/electronic instruments during storage where applicable