Safety software Visitor management

controlcreationnotification

Kelio Visitors is a software solution designed to modernize your reception area. The module offers a simpler way to manage your visitors and better control access. Used in tandem with Visio X7 touchscreen terminals, Kelio Visitors refreshes your reception environment and enhances your company's image. - Reception is non-existent, overstretched or too costly - Reception is operated by security staff who are not trained or suited to the task - Poor communication of information regarding expected visits - Lack of security (paper-based reception log, reduced vigilance, etc.) - Increased risk of unscheduled or anonymous visits - Lack of awareness of which visitors are on the premises, etc. The Kelio Visitors software solution, integrated in the Kelio Protect and Kelio Security modules, is a simple way to greet your visitors and secure your buildings and staff. - A modern reception environment, as a standalone facility or with reception staff - Creation of different visitor profiles - Implementation of specific reception procedures according to visitor type: one-time access code for a delivery person, personalised greeting for a customer, etc. - Rapid identification of scheduled visitors or input of information on unscheduled visitors - Updating and sharing of a visitors schedule - Greater security for visit procedures: mandatory signature of a digital logbook - Traceability of visits The Kelio Visitors module can be used in tandem with the Kelio Visio terminal (optional) for increased flexibility of use and a highly modern reception environment. - Automate your organisation's reception - Send QR codes to your visitors in advance to anticipate visits - Ask your visitors to fill in a questionnaire beforehand (e.g. health questionnaire) - Trace your visitors in compliance with GDPR requirements - Distribute safety instructions or health protocols specific to your activity - Assign an access badge with specific rights for each type of visitor With Kelio software, you can anticipate and manage your visits and the different types of visitors. Thanks to the precise history of visits in your premises, you can keep track of any incidents. - Pre-registration of visits by individuals authorised to receive visitors - View scheduled visits by type: current, future, not made, completed - Print a visit file with signature option - Synchronise the employee's Outlook© calendar A confirmation email, containing a unique identification QR code, is automatically sent to the visitor. A reminder email will also be sent the day before the appointment. - Autonomous or assisted input of the visitor's identity on the Kelio Visio touchscreen terminal (last name, first name, purpose of visit, etc.) - Badge printing - Notification to the host employee - Sign in on arrival, registering their visit directly on the terminal or scanning the pre-registered QR code - Read the security instructions - Have their photo taken to complete their visitor file - Sign the digital visitors log directly on the digital terminal After the visit, the visitor simply signs the touchscreen terminal to end the visit. The modern-looking Kelio Visio terminal needs no human intervention and can be used in addition to or to replace reception staff. - The employee is notified of their visitor's arrival in real time, by SMS or email - Visitors wear a badge so they are clearly distinguished from members of staff. You can pre-register a number of badge templates and automatically launch single or grouped print jobs - Badges are returned at the end of the visit, using a badge return slot Kelio Visitors make it easier to distribute visitor schedules to relevant staff and to manage Access Control: reception staff, security staff at different site entrances, etc. - In case of fire evacuation, you know precisely who is present on the premises, including visitors - A modern reception solution, available in 17 languages - Reception and security procedures to suit all visit types - Updating and sharing of the visitors schedule in real time - Communication of security instructions to visitors - QR code or unique identification number - Inclusion of visitors on FES lists in the event of fire alarm Technical Specifications / Features: - Software solution for visitor management and access control - Integration with Kelio Protect and Kelio Security modules - Compatible with Kelio Visio X7 touchscreen terminals - Multi-profile visitor management - Digital logbook with mandatory signature - Badge printing and management - GDPR-compliant visitor traceability - Automated and manual visitor registration - Real-time notifications to host employees - Outlook calendar synchronisation - Available in 17 languages